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Wednesday, June 29, 2011

Fall ETC Sale Details

Hi folks.

First, thanks to everyone for voting on this club issue. As you know per club vote, the Fall ETC sale has been moved to the Antioch Fairgrounds. The sale date is set for Saturday, September 10th.

Below, find specific information regarding the Fall ETC sale. You will find details regarding the timing breakdown for the sale; the shifts that will be available for the sale; and, the manager positions -- both filled and unfilled.

As a reminder, our member sellers earn 50% without working a shift; 80% for one shift; 85% for two shifts; and 100% for managers. Please be sure to see the open positions for managers as changes have been made and not all managers are required to work the sale.

We anticipate that the sale on My Consignment Manager will be open within the next few weeks; shift positions will be available shortly thereafter. An email will be sent once the sale is open and shifts are available.

If you have any questions, please contact Jeff Young, our ETC General Manager at etcsale@ccpom.net.

Thank you!
Tracy and Stacey, Co-Presidents and Jeff Young, ETC Sale Manager

ETC Timing

Friday
Meet at Storage Unit 11 am to load U-Haul – leave fairgrounds by 3 pm.

Saturday
8:00-10:00 (9:45-10:00 quality control check) – Set-up
10:00-10:30 Manager/Board members shop
10:30-11:00 Sellers shop
11:00-11:30 Members shop
11:30-12:00 Friends and Family shop
12:00-3:00 Public sale.

3:00-3:30 Members pull items.
3:30-3:45 Member bag sale.
3:45-4:00 Public bag sale.

4:00-6:00 Take-down and clean-up, return to storage.


ETC Shift Breakdown

Friday
11:00-3:00 – Set-up crew, 6 shifts

Saturday
6:00AM -8:00 – set-up signage in local area, 3:00-4:00 take-down signs, 1 shift
11:00-3:00 – Cashiers, 4 shifts
11:00-3:00 – Baggers / De-taggers, 8 shifts

12:00-4:00 – Organizers:
Misc, 1 shift
Rack clothing, 2 shifts
Large equipment, 1 shift
Toys, movies, books, 2 shifts
12:00-4:00 – Exits and Entrances
Exit Door, 2 shifts
Entrance Door, 2 shifts
Security (preferred men), 3 shifts

3:00-6:00 – Clean up and take down, 8 shifts (half to go to storage, half to stay and clean)


ETC Manager Positions
~ All at 100% ~


General Manager: Jeff Young

Equipment Manager: Fernando Hernandez

Treasurer: Christine Klinghoffer

Technology Manager: Scott Bolcerek

Bake Sale Manager: Christina Richards
In charge of soliciting items from members; picking up any donated items and/or homemade items equivalent to three dozen items to be sold

Because of the workload, advertising managers will not need to be present during the sale in order to earn the 100%.

Electronic Advertising: (Your name here)
Posting to Craigslist three times a week beginning August 8th, and every day for the final week preceding the sale. Update and email the mailing list/database once in July; once in mid-August; once week of the sale. Outreach to mom’s groups in East Contra Costa and Central Contra Costa. Create and update Facebook page as well as Twitter account.

Print/Flier Advertising, #1: (or here)
Distributing fliers to schools, preschools, community centers, churches, consignment-type stores, play centers for kids (like Studio Grow and MyGym)…in Antioch, Pittsburg, Brentwood (East County) [Create and maintain a spreadsheet listing all locations]

Print/Flier Advertising, #2: (or here)
Distributing fliers to schools, preschools, community centers, churches, consignment-type stores, play centers for kids (like Studio Grow and MyGym)…in Concord, Walnut Creek, Pleasant Hill, Martinez (Central Contra Costa County) [Create and maintain a spreadsheet listing all locations]

Media Advertising: (or here)
TASKS IN THIS POSITION MUST BE FULFILLED AS SOON AS POSSIBLE.
Contacting local radio stations, newspapers, magazines for advertising. Including Bay Area Parent, Parents Press, etc. [Create and maintain a spreadsheet listing all locations]

Sunday, June 12, 2011

Proposed Vote: Fall ETC Sale at Antioch Fairgrounds

Good evening, everyone!

After having visited the fairgrounds and the proposed site for the sale, we are able to provide more specific information about how the Fall sale might proceed.

* Parking: very close. Walking distance is similar to Martinez JHS.

* Bathrooms: conveniently located within the hall so people don't have to leave.

* Loading and unloading: there is a spot where people could pull up to the hall to unload. Whether or not we could do this on a large scale, I don't know, but for the set-up crew, this is a plus.

* The hall itself is equipped with plenty of electrical outlets and a large, open space, well over double the space of St. Francis. There would be no need to limit the number of sellers or the number of items for the Fall sale if this move was made.

* We could also make the bake sale bigger and give it more space within the sale area. There are lots of possibilities here.

* The marketing and advertising of this sale would be very different and we would need to work on this aspect of the sale diligently. The event coordinator at the fairgrounds provided us with a list of venues and contact people to help get us started if the vote passes.

* We have tentatively held the weekend of Friday, September 9th and Saturday, September 10th as the weekend for the sale.

* Proposed timeline -- all times are approximate, and are meant to provide an idea of what the timing of the sale might be.

Friday, midday: set-up equipment only in the hall, setting up racks, laying out tables, signs, etc.
Nothing Friday night.

Saturday morning:
Members set-up sale items, maybe 8 to 10.
Member sale, beginning with managers, Board members, sellers, members, friends and family: maybe 10-12.
Public sale: maybe 12-3.
Bag sale: maybe 3 - 3:30 for members, 3:30-4:00 for public.
Clean up and take-down.

Again, let's discuss what we think might or might not work, where the advantages and disadvantages are, and truly, whether or not this type of move is good for our members. Please engage in discussion here by posting, and please, if you are able, attend the meeting on Thursday!

Cheers!
Your Co-Presidents,
Tracy and Stacey