Treasurer

Responsibilities and Duties for Treasurer

• All monies are handled by the NCA Treasurer through the NCA Convention Account.  Remit all convention-related bills with a Convention Expense Voucher to the Convention Chair and NCA Meeting Planner who will forward them to the NCA President for approval.
• All expenses should be submitted within 30 days following your event.
• Develop a budget for the meeting with Convention Chair for implementation and monitor compliance. Profit should not be made from registration fees.  All convention expenses should be covered by registration fees, host club fundraising and program booklet ads.  (See sample budgets for help.)
• Profit is generated by prize drawing ticket sales, any silent auction monies and Show, Tell and Sell.
• Keep clear record of all disbursements and all receipts.  Receipts should be in triplicate – original to the NCA Treasurer attached to the voucher , one copy to the Meeting Planner, and one copy to the convention treasurer.
• Club Fundraiser monies that are raised to offset any designated budgeted expense, must be paid to NCA. NCA will allocate that money for your special event during convention/meeting.
• All Registration monies are to be sent to the NCAMOTC Treasurer by registered mail (or Fed Ex), two weeks prior to the event.
• Attend Sunday morning post-convention meeting with NCA President, Meeting Planner, Meeting Manager and Treasurer for financial review of all events and final payments. (Bring all of your club’s expense vouchers and receipts, for reimbursement.)
• Prepare an ending financial statement within two to four weeks of your event.  Submit to Convention Chair, Meeting Planner, Meeting Manager, NCA President, and NCA Treasurer.